Name of Society:
Registered Address:
Area of Operation:
Objects of Society: As per memorandum
Membership and Membership Fee:
Membership:
Termination of membership:
1. On death of the member
2. On resignation of the member
3. On Insolvency of the member
4. On violation of bye-laws of the society
5. On being convicted by a Court or failing to attend three consecutive meetings of the society without a proper reason or on termination of the booking of residential apartment in Noida
Membership Fee: Rs.10/-
Organs of the Society:
General Body
Managing Committee
General Body:
. Constitution: All members of the society will collectively be called the General Body
Meetings: Annual General meeting will be called once in a year and the Extra-ordinary Annual General meeting can be called by the Secretary as and when required
Notice: A prior notice of 15 days is required for the meeting of the General Body and notice of 3 days for the meeting of extra General Body meeting of the Extra-ordinary.
Quorum: Quorum for the meeting of the General Body will be one-third of the total membership. In the absence of the required quorum in a meeting, the meeting will be adjourned for one hour and no quorum is necessary for the meeting conveyed thereafter.
Duties and responsibilities of the members of General Body:
1. To attend and take part in all meetings and progress of the society
2. To participate in the election of the Managing Committee and to cast vote
3. To protect movable and immovable assets of the Society
4. Co-opt the members of the Society and to make amendments in the bye-laws.
5. To review the Annual Income and Expenditure report and budget of the Society and to participate in the process of approval
Constitution of the Managing Committee of the Society:
Constitution: The Managing Committee of the Society will be elected by the General Body by majority of votes. The members of the Managing Committee will be the following office-bearers:
1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Joint Secretary
Note: The minimum number of office bearers in the Managing Committee will be 5 as mentioned above and they may co-opt 4 other members from the General Body.
Meetings: The meetings of the Managing Committee will be called atleast once in a month by the Secretary with the approval of the President.
Notice: The meeting of the Managing Committee will be convened by the notice of Secretary at least 3 days in advance
Quorum: The quorum for the meeting of the Managing Committee will be 25% of the total membership. In the absence of the required quorum, the meeting will be adjourned for one hour and no quotum shall be required for the meeting convened thereafter.
Filling up of vacancy of Managing Committee: In the event of a vacancy in the Managing Committee by any reason whatsoever, the remaining members of the Managing Committee can co-opt another member of the General Body for the post that has fallen vacant for the remaining period of the Managing Committee
Term: The elected members of the Managing Committee will remain in office for five years
Duties & responsibilities of the Managing Committee:
1. To authorize the Secretary or any other office-bearer of the Managing Committee to represent at appropriate authority the grievances faced by the members of the Society
2. To consider the Income and Expenditure of the Society and to approve the same
3. To consider any matter within the objects of the Society
4. To effect changes and amendment in the bye-laws of the society
Role of the members of the Managing Committee:
President & Vice-President:
The President shall be the head of the organization. Ordinarily the President shall preside over all the meetings of the General Council and the Board of Management. In the absence of the President, the Vice-President shall preside. When the President and Vice-President are absent, one of the members shall be elected to preside the meeting. The President shall have the power to convene a meeting of the Management Committee in an emergency. He shall guide the activities of the organization. In the absence of the President, all powers vested in the President will be delegated to the Vice-President.
Secretary:
The Secretary shall be the Principal Executive Officer of the organization and will be responsible for taking appropriate steps to carry out all decisions of the General Body and of the Management Committee. He shall keep the President informed of the activities of the organization from time to time. He shall carry on correspondence on behalf of the organization. He shall convene in consultation with the President/Vice-Presidents all meetings of the General Body, Management Committee and maintain a record of minutes of all such meetings. He shall be the custodian of all the records and other properties of the organization. He shall attend to all matters of general administration in accordance with the direction of the Management Committee and keep true and proper accounts of the transanctions of the organization. He shall receive and disburse cash. He shall retain with him necessary cash required to meet the day-to-day expenses. He shall issue and get receipts for money received or paid. He shall prepare agenda for all meetings, prepare minutes and ensure that the follow-up action is taken
Joint Secretary:
The Joint Secretary shall assist the Secretary to discharge of his duties. The Joint Secretary shall, in the absence of the Secretary, or when the office of Secretary is vacant, discharge such functions of the Secretary as are allocated to Joint Secretary by the Management Committee or the President when the Committee does not meet. In the absence of Secretary, all the powers vested in the Secretary shall be delegated to the Joint Secretary.
Treasurer:
The Treasurer shall be responsible for keeping a check on the cash and bank transanctions of the organization. All withdrawals shall be by cheques signed by any two from amongst the President, Secretary, the Treasurer or any such persons whom the Management Committee authorizes. He shall keep proper accounts and records for all the transanctions and place them before the Management Committee and General Body.
Amendments to Rules and Regulations:
These Rules and Regulation may be amended by alteration, deletion, addition, substitution or otherwise by a meeting of the General Body by resolution passed by a majority of not less than three-fourth of such members as are present at General Body meeting called for that purpose. Notice of the proposed amendments should be circulated to the members at least 7 days before the meeting of the General Body.
Funds of the Society:
The funds of the Society will be kept in any Bank or Post Office in the name of the Society. The accounts will be operated jointly signatures of the President, Secretary and the Treasurer and will be operated by joint signatures of any of these three.
Income and Expenditure and the Audit:
The Income and Expenditure accounts will be audited by the Auditors appointed by the Managing Committee who must be a Chartered Accountant.
Records:
The Secretary of the Society shall be the custodian of the records of the Society.
Dissolution:
The Society can be dissolved in accordance with the Section 13, 14 of the Society’s Act 1860.
MEMBERS OF THE MANAGING COMMITTEE
S.No.
Name, Father’s name & Address
Designation
1.
2.
3.
4.
5.
Treasurer
Members
1.
2.
3.
4.
MEMORANDUM
Unihomes Buyers Welfare Group 